THE POSITION
Provides administrative and technical support to the Chief Operating Officer
of SMD Services. Contributes to SMD Services overall functions, related to
Governance, Management, Programs & Public Relations. Actively participates
in the development/ implementation of new initiatives as required.
PRIMARY ACCOUNTABILITIES
1. Provides support to SMD Services Board for a range of governance
processes, which includes but is not limited to meeting logistics including
special accommodations, taking minutes, preparing and coordinating of support
material, organizing and maintaining electronic and hard copy files of the
minutes, following-up on actionable items, preparing and controlling related
budget.
2. Provides administrative and technical support to the COO of SMD Services
and Directors for Management and related functions which includes but is not
limited to financial management of the Corporate budget, management of systems
and processes for the creation, transmission, retention, destruction of
communication materials in all formats and management of the COO's schedule.
3. Provides administrative and technical support to the COO of the SMD
Services for the delivery of programs which includes but is not limited to
budgets, contracts, logistical support, distribution of reports and file
retention/destruction.
4. Provides support to SMD Services for community relations which includes
but is not limited to representing COO and SMD Services at various functions,
public relations, troubleshooting, participating in corporate initiatives,
representing or being involved in various committees or task forces.
5. Ensures compliance and adherence to privacy and confidentiality as
outlined in professional standards of practice, agency, provincial and federal
guidelines.
GENERAL ACCOUNTABILITIES
1. Contributor to SMD Services overall success by participating in corporate
initiatives as directed by the Chief Operating Officer.
2. Assists SMD Services Corporate Office in compliance with SMD's policies
and procedures.
3. May represent SMD Services on various SMD committees or task forces.
4. Participant in various projects within or in behalf of SMD Services as
designated by Chief Operating Officer.
5. Back-up relief for SMD Services Administrative support positions, as
required.
6. Prepares various cyclical reports as required for SMD Services Board, COO
of SMD Services and Directors.
QUALIFICATIONS
- 3-5 Years experience in executive/senior administration and office
management complimented with a relevant degree or diploma within non-profit
sector
- Advanced skills in Microsoft Outlook, Excel. Power Point and Word; ability
to quickly learn additional software programs, as required
- Ability to work well individually and as a team member, under pressure to
meet deadlines
- Excellent communication skills both oral and written, ability to communicate
confidently and professionally with people
- Self-starter, highly motivated, enthusiastic
- Experienced in budget/book keeping with financial data
- High degree of discretion and dealing with confidential/sensitive
information
- Flexibility in hours of work, may require weekends, evenings or travel
- Functions in professional manner in order to promote SMD's image both
internally and externally
|
|
No comments:
Post a Comment