Food Matters Manitoba Job Vacancy - Executive Assistant

Job Title: Executive Assistant Reports To: Executive Director

 Job Purpose:
This position performs executive level administrative duties, working very closely with the Executive Director, Leadership Team, and the Board of Directors, overseeing all outreach, logistics, and communication with the full Board of Directors and multiple Board committees. This position is responsible for all office management and associated tasks. This role provides an excellent opportunity for a motivated self-starter to gain insight into an organization’s business processes and governance. The ideal candidate is self-directed, resourceful, and well equipped to manage multiple competing priorities, schedules, and timelines.

PRIMARY RESPONSIBILITIES · Board of Directors support.
· Schedule, coordinate, and prepare materials for Board meetings and Board committee meetings. · Coordinate board invitations, track attendance, and prepare venues. · Record and prepare minutes of all Board and Board committee meetings.

 · Track required approvals and ensure minutes are posted and in compliance with board governance mandates.

 · Manage necessary and appropriate follow-up with involved parties.

· Work with Leadership Team and Governance Committee to schedule new Board Member orientation, confirm key content, solicit and send pre-reading materials. Ensure mandated governing policies, committee charters, and Board procedures are followed.

 Possess strong knowledge of Food Matters Manitoba’s bylaws and serve as point person for any needed updates. Assist in editing documents composed by the Executive Director and/or Board Chair, creating polished drafts to send to Board Members and external parties.
 · Provide Board and staff meeting and event support.

 · Manage expenses and report for Leadership Team members. · Open mail and route it to the appropriate individual or department; deposit cheques received. · Manage general office email and telephone inquiries. · Record donations and prepare official tax receipts. · Prepare office expense requisitions for submission to accountant. · File and organize office and financial documents. · Act as point person for office IT-related issues. · Responsible for all office management and administrative functions. · Perform additional administrative duties as assigned.

PREFERRED SKILLS AND QUALIFICATIONS

Enjoys exercising independence in work tasks, contributing to finding effective solutions

and producing high quality work.

 Excellent oral and written skills and sophisticated use of technology.

 Strong interpersonal and customer service skills. Ability to interact with diverse

individuals across the economic spectrum with courtesy and tact.

 Exceptional, organizational and problem-solving skills, ability to exercise initiative.

 Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

 Strong attention to detail, accuracy and ability to juggle multiple priorities effectively.

 Experience in non-profit administrative work.

 Experience working with a Board of Directors.

 Event and meeting planning experience is a plus.

 Familiarity with Sumac or similar contact database is a plus.

 Familiarity with Sumac or similar contact database is a plus.

 Occasional evenings and weekend work required.

 Valid Manitoba Driver’s License required.

Work Week:

37.5 hours/week

Based in Winnipeg

Interested candidates may reply in complete confidence by submitting a resume with salary

expectations to: info@foodmattersmanitoba.ca (subject line: Executive Assistant) before July

28, 2017.

No phone inquiries accepted from candidates or recruiting agencies. We appreciate your

interest, however, only candidates selected for interviews will be notified.

Food Matters Manitoba strives to be a safe and accessible workplace that celebrates diversity and represents the community that we live and work in. We encourage individuals from traditionally socially excluded groups to apply for the position.

Hurry - Neat job - Visitor Services Associate

Visitor Services Associate

Organization: Manitoba Museum

Department: Visitor Services

Closing Date: July 18, 2017

Are you a people person who is energized and likes to engage people in conversation? The Manitoba

Museum is looking for an outgoing, sales-oriented, and organized individual to join our team as a Visitor

Services Associate! This key front line position is responsible for the sale of Museum admission,

memberships, and merchandise and helping create a positive visitor experience for all who visit the

Museum. This role provides visitor assistance, direction, and supervision throughout the public areas of

the Museum including the Box Office, Museum Shop, Planetarium Theatre, and facility events. The

Visitor Services Associate must exercise professionalism, initiative, and sound judgment in an

enthusiastic manner when working with the general public, internal and external customers, and facility

rental clients. He/she must be able to work with minimal supervision and be available for weekend,

weekday, and occasional evening shifts.

Organization Summary:

The Manitoba Museum is Manitoba's largest cultural and heritage centre. With over 2.5 million artifacts

and specimen and a unique blend of human and natural history in the Museum Galleries, plus a Science

Gallery and a Planetarium Theatre, it is the leading cultural non-profit in the region.

Key Responsibilities:

• Greet and engage with visitors, customers, and school groups in a professional manner

• Provide information and direction to the general public, visitors, and school groups about the

Museum and other tourist attractions in Manitoba

• Process admission sales to all permanent venues and temporary exhibits at the Box Office, as

well as, tactfully up-sell visitors to memberships and special events/programs

• Process sales and assist with inventory control, recording, and pricing of products, along with

displaying and merchandising in the Museum Shop

• Respond to inquiries from the general public and internal and external customers in person,

over the phone, and via email

• Assist with training and supervising volunteers

• Provide logistical support and services to Rentals staff, clients, and vendors

• Provide clerical support to other departments and roles (Reception, Development, Programs,

and Curatorial)

• Other duties as reasonably assigned

Required Qualifications:

• Interest and/or background in tourism, hospitality, customer service, sales, and/or history

• Completion of high school diploma (Grade 12)

• Minimum one year of experience working with the general public

• Minimum one year of experience in a sales-oriented work environment

• Minimum one year of experience handling and accounting for various forms of payment (cash,

credit, debit, cheque, invoice)

• Basic computer skills in Windows, Outlook, Word, and Excel

• Knowledge of tourist attractions in Winnipeg and throughout Manitoba, with ability to make

day-planning recommendations

• Proven experience in positions that require outstanding customer service, and strong

communication and interpersonal skills

• Must be courteous and attentive to visitors and exercise tact and diplomacy at all times, while

demonstrating an understanding of professional business demeanor

• Ability to work in an organized manner, both independently and in a team environment

• Ability to creatively problem solve and work under pressure

Desired Qualifications:

• Fluency in French and/or an alternative language

• Experience using a Point-of-Sale program/terminal

• Experience working in a unionized environment

Employment Conditions:

• This is a part-time permanent position beginning as soon as possible

• This position reports directly to the Manager of Visitor Services

• Pay range begins at $11.59 per hour

• Flexible with hours of work, including weekends, weekdays, holidays, and some evenings

• Must be available to work 3-5 shifts per week

• The Manitoba Museum provides training and appropriate professional development

opportunities

To Apply:

Please submit your cover letter and resume by July 18th, 2017 to:

Manager of Volunteer & Employee Relations

The Manitoba Museum

190 Rupert Avenue

Winnipeg, Manitoba

R3B 0N2

hr@manitobamuseum.ca

Fax: 204-942-3679

We are not able to acknowledge receipt of applications submitted via Fax or mail.

The Manitoba Museum is committed to employment equity and welcomes diversity in the workplace. We

thank all applicants for their interest; however, only those being considered for interviews will be

contacted.

Charleswood Senior Centre Inc. Vacancy for PT Program Manager

CHARLESWOOD SENIOR CENTRE INC.
POSITION TITLE: Program Manager (Part-Time);
REPORTS TO: Executive Director
SUMMARY OF POSITION:
The Program Manager will assist the Executive Director in implementing the day-to-day operations and administration of the Charleswood Senior Centre (known as the Charleswood 55 Plus Active Living Centre). The Program Manager is responsible for the development, implementation, coordination and evaluation of Centre programs and events under the direction of the Executive Director.
Responsibilities and Duties shall include:
1. Program Coordination

1. a) Plan, develop, implement and evaluate programs consistent with the mission of the Centre
2. b) Ensure resources for programs are acquired
3. c) Provide guidance and leadership to the Program Committee
4. d) On behalf of the Centre, act as the liaison with program instructors and service providers
5. e) Assists with maintaining statistics relevant to programs
6. f) Contribute to the development and attainment of program goals
7. g) Evaluate programs on an ongoing basis
8. h) Develop and maintain a system of space (room) bookings for various programs, events and services throughout the Centre
9. i) Seek new program trends and issues related to older adults in order to enhance the diversity of programs and services offered by the Centre

2. Development of Promotional Materials

1. a) Manage the production and distribution of marketing materials including posters, flyers, brochures
2. b) Produce the Centre's newsletter and ensure its distribution to all Centre sites
3. c) Ensure that the Centre's website and digital sign are up-to-date and have current program information
4. d) Manage a social media presence on all relevant platforms

3. Volunteer Coordination

1. a) Recruit, manage and instruct volunteers
2. b) Provide support to the Volunteer Chairperson
3. c) Assist the Fundraising Committee with organization and promotion of fundraising events

4. Direct (Community) Service

1. a) Provide information, referral and support to those 55 plus and/ or to their families, in the community, in accordance with Board Policy
2. b) Assist the Executive Director as a representative of the Centre at various community and other work- related meetings

5. Other

1. a) Assume responsibility for the Centre on the Executive Director's behalf in the event of the Executive Director's absence
2. b) Perform additional tasks as mutually agreed upon with the Executive Director

POSITION SCOPE
Reports to, and takes direction from, the Executive Director. Develops and maintains a close working relationship with the Administrative Staff and the Board of Directors in keeping with the Centre's team approach.
POSITION QUALIFICATIONS
Experience and Education

• • The incumbent will have a post-secondary education/ experience in the field of Kinesiology/ Recreation Management or related field.

Skills and Abilities

• • Possess strong interpersonal skills
• • Possess excellent oral and written communication skills
• • Experience working with mature adults and volunteers
• • Possess excellent computer skills including proficiency in Microsoft Office
• • Possess knowledge and skills of social media marketing
• • Able to prioritize workload and be attentive to detail
• • Possess excellent organizational skills
• • Ability to work independently and as part of a team
• • Ability to assume a leadership role
• • Certified in Emergency First Aid and CPR Level C

COMPENSATION
The salary range for the Program/ Marketing Coordinator is dependent upon knowledge, skills and experience.

Program Manager






Charleswood 55 Plus Active Living Centre


Seeking applications for the position of a part-time (20 hrs/ week) Program Manager. The Program Manager is responsible for planning, developing, advertising, implementing and evaluating programs consistent with the mission of the Centre. A full job description is available at www.charleswoodseniorcentre.org





The successful candidate will have the following:


• Post-secondary education/experience in the field of Kinesiology/Recreation Management or related field


• Excellent oral and written communication skills


• Excellent computer skills; proficiency in Microsoft


• Certified in Emergency First Aid and CPR Level C

Position will commence in September, 2017. Please send resumes, with references by Friday, July 21, 2017. Only those selected for an interview will be contacted. Applications should be sent by mail or email to:


Executive Director


Charleswood 55 Plus Active Living Centre


5006 Roblin Blvd Winnipeg, MB R3R 0G7


ed@charleswoodseniorcentre.org

Neat Contract position

Apply to be our new Facility Manager!-NEW DEADLINE
We are seeking an engaging, well organized and creative individual to join our team at Creative Manitoba as Facility Manager. This role is integral to the operation of our shared workspace overseeing both the communication and administrative needs of Creative Manitoba programming and the shared space rentals. This position supports critical interaction between staff and members, tenants and facility renters, as well as the general public.

Creative Manitoba strengthens, represents and connects Manitoba’s arts and creative industries. We provide training, mentorship and networking opportunities. We promote the value of the arts, and unite key players in strategic alliances, enabling the arts and cultural sector to thrive.

The ideal candidate will be active in the Winnipeg arts and creative industries with a broad network of creative connections. We are seeking an individual who will fit well in an active workplace where value is placed on team effort and collaboration. The role of Facility Manger is a great day job for a practicing artist–with the potential for a flexible schedule while working with a wide range of artists and creative practitioners.

To apply: Please submit a résumé with three references and cover letter to the Executive Director, Creative Manitoba via email – admin@creativemanitoba.ca by no later than 5 p.m. on Wednesday July 19, 2017.