Job Vacacany

ASSET BUILDING PROGRAM ASSISTANT

Job Description – July 2012

POSITION SUMMARY: Under the supervision of the Asset Building Program Coordinator, the ABP Assistant is a competent individual committed to IRCOM’s vision and mandate to empower newcomer families to integrate into the wider community through affordable transitional housing, programs, and services. This staff is a detail oriented, efficient and resourceful individual with strong interpersonal, organizational and administrative skills, able to meet the challenges of working with a culturally diverse group of community members. The ideal candidate will be able to multi-task in a fast paced environment prioritizing tasks and executing them to a high degree of accuracy. The ABP Assistant will exhibit and uphold core values of respect, non-violence, equality, and team work.

Objective      

The objective of the ABP Assistant position is to ensure effective, efficient and accurate operations of the IRCOM Asset Building Program through the support of the ABP Coordinator and program participants.

Program Support

      Assist in database entry, management of participant files, collection of information from participants as needed

      Creation of ABP related resources, forms, spreadsheets, etc

      Handle calls and issue letters of correspondence on behalf of the ABP including invitations to information sessions, etc

      Create, print and distribute ABP promotional material

      Updated the ABP information on the IRCOM website

      Assist with RESP outreach and workshops

      Attend all MMT sessions, assist and set up and execution of workshops as required

Reporting

      Assist in compiling a mid term and final narrative report as well as financial reports on the project as per funding guidelines

      Compose program summary of activities for public information in consultation with the ABP Coordinator

Other tasks

      Maintain open communication with the IRCOM staff, community members and program participants

      Attend IRCOM staff meetings

      Other tasks as required

Qualifications

      Post-secondary education in a relevant field such as Business Administration plus a minimum 1 year direct administrative experience OR equivalent combination of education and experience

      Strong organizational skills and the ability to prioritize work

      Strong written and oral English communication skills

      Extensive computer experience with Microsoft applications and experience creating, designing and manipulating spreadsheets

      Excellent cross-cultural and team work skills

      Ability to work with people from diverse cultural backgrounds

      Must be open-minded, resourceful, highly motivated, creative and independent

      Demonstrated strong commitment to supporting and empowering the newcomer community through previous volunteering / community involvement

      International education/experience is recognized 

      Newcomer experience is an asset

      Knowledge of a second language is an asset

      Must undergo Criminal Record Check, as well as Child Abuse Registry Check

Hours of work

This is a part-time, term position for 15 - 20 hours per week until January 18, 2013. The ABP Assistant’s hours will take place predominantly during IRCOM business hours between 9am and 5pm, Monday to Friday. However, staff will have to work some evenings and weekends. Overtime work is compensated by time and a half off, and must be authorized by the Executive Director.

NB:  IRCOM Inc. is an Equal Opportunity Employer. Interested applicants can identify themselves as belonging to one of the Visible Minority categories designated by the Federal Government.